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Author Resources

Workshop authors please note
The following information is for publication of HiPC 2013 conference proceedings. For instructions on preparing workshop proceedings, please contact the workshop organizers.

Instructions and Checklist for authors

The proceedings of HiPC 2013 will be published in USB flash drive format and will appear in the IEEE Xplore digital library. Please contact the HiPC 2013 Proceedings Co-Chairs, Hoang Le (hoangle AT usc DOT edu), Ananth S. Narayan (ananth.s.narayan AT intel DOT com), and Sushil K. Prasad (sprasad AT gsu DOT edu) for any questions.

IEEE Xplore requirements for PDF will be enforced. All conference articles submitted for inclusion in IEEE Xplore must adhere to the IEEE Xplore PDF specification for compatibility.

HiPC 2013 has registered for use of IEEE PDF eXpress. IEEE PDF eXpress is a free service to IEEE conferences, allowing their authors to make IEEE Xplore-compatible PDFs (Conversion function) or to check PDFs that authors have made themselves for IEEE Xplore compatibility (PDF Check function). The IEEE PDF eXpress site contains extensive instructions, resources, helpful hints, and access to technical support. (New authors are advised to perform trial runs through PDF eXpress in advance of the deadline, as this process can be time consuming).

Deadline for all of the following items, including copyright form, author registration and excess page charges is September 1, 2013.

The following steps must be taken to properly submit your paper to HiPC 2013.

2. Copyright Form
Submit signed ecopyright form at the EDAS site.
More information on how to proceed with this will be provided soon. IMPORTANT: Papers without a submitted copyright form will not be published.

2. Registration Fee
For your paper to be included in the conference proceedings, it is mandatory that at least one of the co-authors is registered by the submission deadline. More details on registration process will be available soon.

3. Excess Page Charges
You may buy up to two (2) additional pages in the proceedings for your paper at a cost of US $150 per page. Please note that these charges are in addition to conference registration and may be paid at the same time you register. Participants currently residing in India may pay in Indian Rupees, except when payment is made by credit card.

4. Instructions on format and upload

a. Your manuscript is expected to be created in IEEE Computer Society's Two-Column format. Templates for Latex and Word can be found here: PDF, DOC, LaTeX.

b. Proofread and check layout of manuscript BEFORE going to IEEE PDF eXpress.

c. Ensure that the number of pages and the size (in Mbytes) meet the limit of 10 pages and 1.8M respectively.

d. Create an IEEE PDF eXpress account, if you do not already have one. Access the IEEE PDF eXpress site at www.pdf-express.org. The Conference ID is hipc2012x. This web site is available now.

First-time users:
i. Click "New Users - Click Here."
ii. Enter hipc2012x for the Conference ID, your email address, and choose a password. Continue to enter information as prompted.
iii. You will receive online and email confirmations of successful account setup.
Previous users, but using it the first time for a new conference:
i. When you click "Login," you'll receive an error saying you need to set up an account. Simply click "Continue." By entering your previously used email address and password combination, you will enable your old account for access to this new conference.
ii. Check that the contact information is still valid, and click "Submit."
iii. You will receive online and email confirmations of successful account setup.
Returning users:
Enter hipc2012x for the Conference ID, email address and password. i.

e. Use IEEE PDF eXpress to obtain IEEE Xplore-compatible PDF. This is done either by uploading an existing PDF file for Checking or by uploading one or more source files for Conversion at IEEE PDF eXpress web page. For each conference paper, click "Create New Title".

i.For each conference paper, click "Create New Title".

ii. Enter identifying text for the paper (title is recommended but not required).

iii. Click "Submit PDF for Checking" or "Submit Source Files for Conversion."

iv. Indicate platform, source file type (if applicable), click Browse and navigate to file, and click "Upload File." You will receive online and email confirmations of successful upload.

v. You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for checking, the email will show if your file passed or failed. If the PDF you submitted fails the PDF check or if you are not satisfied with the PDF file IEEE PDF eXpress created from your source files, you have three options given below.

If the PDF submitted fails the PDF check...
i. Submit your source file for conversion by clicking Try again, then Submit Source Files for Conversion.
ii. Read the PDF Check report, and then click "The PDF Check Report" in the sidebar to get information on possible solutions.
iii. "Request Technical Help" through your account.
If you are not satisfied with the IEEE PDF eXpress-converted PDF ...
i. Resubmit your source file with corrections ( Try again, then Submit Source Files for Conversion).
ii. Submit a PDF by clicking Try again, and then Submit PDF for Checking.
iii. "Request a Manual Conversion" through your account.

f. Submit the final, IEEE Xplore-compatible PDF for the full paper and a plain text abstract to EDAS. Under your submission page, click the upload arrow in the "Final Manuscript" row to upload your camera-ready version. More information can be found at http://edas.info/doc/authors.html

Further information on uploding Copyright forms will be available soon.

Speaker Resources

Each contributed paper will have 25 minutes of presentation time. This includes 20 minutes for presentation and 5 minutes for questions and answers. The following facilities will be available for making presentations:
  • Multimedia Projector for presenters using their own laptops. These support SVGA (800x600) and XGA (1024x768) screen resolutions.
  • Microphone
Note: The supply voltage is 220-250 V / 50 Hz (voltage fluctuation can be large).

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