Author Resources

Instructions and Checklist for authors

The proceedings of HiPC 2014 will be published in USB flash drive format and will appear in the IEEE Xplore digital library. At least one author of each paper must be registered for the conference by September 30, 2014 in order for the paper to be published in the proceedings.

IEEE Xplore requirements for PDF will be enforced. All conference articles submitted for inclusion in IEEE Xplore must adhere to the IEEE Xplore PDF specification for compatibility, since this is required for inclusion in the IEEE Xplore Digital Library.

HiPC 2014 has registered for use of IEEE PDF eXpress. This is a free service to IEEE conferences, allowing their authors to make IEEE Xplore-compatible PDFs (Conversion function) or to check PDFs that authors have made themselves for IEEE Xplore compatibility (PDF Check function). The IEEE PDF eXpress site contains extensive instructions, resources, helpful hints, and access to technical support. (New authors are advised to perform trial runs through PDF eXpress in advance of the deadline, as this process can be time consuming).

The deadline for camera ready upload of manuscripts is August 25, 2014.

The following steps must be taken to properly submit your camera ready paper to HiPC 2014.

1. Pay Registration Fee

At least one author of each paper must be registered for the conference by September 30, 2014 in order for the paper to be published in the proceedings. Go to the Registration page to register online. If you have excess page charges, you may pay those as part of your online registration.

2. File Copyright Form

Submit signed ecopyright form at the HiPC 2014 EDAS site.

Click on `My papers' Tab. You will see a circle under `copyright' column for your paper. Click this and follow the associated instructions and steps to prepare and submit your copyright form electronically.

IMPORTANT: Papers without a submitted copyright form will not be published.

3. Excess Page Charges

You may buy up to two (2) additional pages in the proceedings for your paper at a cost of US $150 per page. Please note that these charges are in addition to conference registration and may be paid at the same time you register. They may be paid in Rupees if registering from India.

4. Instructions on format and upload

1. Your manuscript is expected to be created in IEEE Computer Society's Two-Column format. See style templates for details:
   • LaTex Package (ZIP) & Word Package (ZIP)
2. Proofread and check layout of manuscript BEFORE going to IEEE PDF eXpress Pllus. Make sure that all revisions have been made.
3. Ensure that the number of pages and the size (in Mbytes) meet the limit of 10 pages and 1.8M file size respectively.
4. Create an IEEE PDF eXpress account, if you do not already have one. Access the IEEE PDF eXpress site at www.pdf-express.org. The Conference ID is 33385XP. This web site is available now.

    

   First Time Users
   i.	Click "New Users - Click Here."
   ii.	Enter 33385XP for the Conference ID, your email address, and choose a password. Continue to enter information as prompted.
   iii.	You will receive online and email confirmations of successful account setup.

   Previous users, but using it the first time for a new conference:
   i.	When you click "Login," you'll receive an error saying you need to set up an account. Simply click "Continue." By entering your previously used email address and password combination, you will enable your old account for access to this new conference.
   i.	Check that the contact information is still valid, and click "Submit."
   i.	You will receive online and email confirmations of successful account setup.

   Returning Users
   Enter 33385XP for the Conference ID, email address and password.

    

5. Use IEEE PDF eXpress to obtain IEEE Xplore-compatible PDF. This is done either by uploading an existing PDF file for Checking or by uploading one or more source files for Conversion at IEEE PDF eXpress web page. For each conference paper, click "Create New Title".
   • For each conference paper, click "Create New Title".
   • Enter identifying text for the paper (title is recommended but not required).
   • Click "Submit PDF for Checking" or "Submit Source Files for Conversion."
   • Indicate platform, source file type (if applicable), click Browse and navigate to file, and click "Upload File." You will receive online and email confirmations of successful upload.
   • You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for checking, the email will show if your file passed or failed. If the PDF you submitted fails the PDF check or if you are not satisfied with the PDF file IEEE PDF eXpress created from your source files, you have three options given below.

   If the PDF submitted fails the PDF check...
   i.	Submit your source file for conversion by clicking Try again, then Submit Source Files for Conversion.
   i.	Read the PDF Check report, and then click "The PDF Check Report" in the sidebar to get information on possible solutions.
   i.	"Request Technical Help" through your account.

   If you are not satisfied with the IEEE PDF eXpress-converted PDF ... i.Resubmit your source file with corrections (Try again, then Submit Source Files for Conversion. i.Submit a PDF by clicking Try again, and then Submit PDF for Checking. i."Request Technical Help" through your account.

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Please contact the HiPC 2014 Proceedings Chair Manisha Gajbe manisha at hipc dot org if you have any questions about the above instructions.